GENERAL RULES AND REGULATIONS
1. All exhibitors agree to be bound by the rules and regulations of Green Township Community Fair.
2. The Fair Management reserves the right to amend or add to these guidelines as its judgment may determine.
3. Reasonable care will be taken to protect all exhibits on display from all injury and damage but the Fair is not, in any way, to be held responsible for accidents, loss of damage by water, fire, theft, or otherwise, whatever may be the cause of extent of the damage or loss.
4. Entries will be made according to classification.
5. Premiums, as listed, may be given for meritorious exhibits.
6. In cases where there is no competition, judges may give an award such as they deem the exhibit is worthy to receive.
7. Same rule applies where there are fewer entries in any class than the number of premiums offered.
8. The judges may, at their discretion, award a ribbon or rosette.
9. It shall be the responsibility of the exhibitor to provide the PROPER NAME OF THE ARTICLE OR BREED OF LIVESTOCK he/she is entering.
10. Any exhibit improperly entered will be disqualified to receive a premium, but the judges will mark the correct name on the entry tag for the benefit of the owner so the same mistake in entering need not be made the second time.
11. All entries must have been grown, produced or made since the last fair by the person whose name appears on the exhibit tag.
12. If entries are to be limited to residents of the county, or the specified area, this must be stated in the fair’s premium book or tabloid under the rules section.
13. Any exhibitor may be required to prove ability to reproduce entry in any department in the presence of a qualified person.
14. Superintendents reserve the right to bar from competition any entry of inferior quality and those not possessing sufficient merit to warrant recognition.
15. The Fair reserves the right to remove any exhibit not worthy of viewing by the public.
16. Food products cannot be treated with any substance that causes them to become poisonous and unfit to be used for consumption.
17. Any such incidents must be reported to the Pennsylvania Agricultural Fair Program for further review.
18. No exhibit may be removed at any time before the close of the fair except by consent of the management of the fairs.
19. Where award ribbons are stolen or destroyed, the exhibitor may receive a duplicate at the close of the Fair or show which shall be supplied by the Fair free of charge.
20. Judging is viewed as an educational process and the public is encouraged to view the judging event.
21. Any exhibitor interfering with the judges while making awards shall forfeit any premium to which he/she would otherwise he been entitled.
22. Each fair is to implement this effort based on available space.
23. DEPARTMENT SUPERINTENDENTS MAY ENTER EXHIBITS IN THEIR OWN DEPARTMENTS, but neither they nor any other exhibitor may communicate with the judges during the time of determining the awards, except to answer questions proposed by the judges.
24. All livestock offered for premiums must have been the property of the owners thirty (30) days or longer, health papers are to be issued in the name of the exhibitor.
25. Should any animal awarded a prize be disqualified, the animals gaining the lower prizes shall move into the next higher position, If in the opinion of the judges, the animals are worthy of such prizes.
26. Over fitting of cattle will be discouraged.
27. Any artificial means used to change the form or shape of an animal will disqualify it from competition.
28. When on exhibition in the ring, each animal must be under halter in charge of owner or employee.
29. The Fair will have standby attendants available during the youth judging or showing, men designated if there is trouble with the animal.
30. Joint ownership considers being as one owner in accordance with registration papers.
31. Recognizing the fact that it is not possible to list every desirable or worthwhile Class in each Section of each Department, and that fashion and fad—particularly in the areas of Needlecraft, Domestic Art, and Fine Art—may change the norm, it is intended that each Fair shall add or delete classes in what they perceive to be their own best interest.
32. SUCH CHANGES SHALL NOT IN ANY WAY JEOPARDIZE THE PREMIUM REIMBURSEMENT UP TO THE MAXIUMUM set forth in each Section of each department.
33. It is permissible for each Fair to establish Supreme Champion Classes.
34. Entry fee – 10% of First Prize.
35. Junior division shall be open only to students who enrolled in elementary or secondary schools.
36. All 4-H and FFA Livestock exhibitors must inform the Entry Clerk of said status AND PROVIDE PROOF OF MEMBERSHIP.
37. THEY MUST PRESENT THE SIGNATURE AND PHONE NUMBER OF THEIR EXTENSION AGENT OR ADVISOR
38. If the Fair Management believes any of the exhibits were shown in previous years, those entries may be refused.
39. First bedding will be supplied by the Fair Board – sawdust.
40. There will be a $25.00 charge for all trailers used by exhibitors on grounds. Paid with entry fee.
41. All livestock exhibitors must provide Social Security Numbers.
42. Federal Law requires we report all awards in excess of $600.00.
43. Exhibitors are not permitted to look at judging books.
44. Exhibits, other than livestock, will be released on Monday September 15 from 4 – 7 PM.
LIABILITY
1. PERSONAL AND PROPERTY DAMAGE
All persons who enter upon the fairgrounds and use the facilities on said grounds for the purpose of exhibiting, displaying, competing or in any other manner participating in the Fair do so at their own risk. The Green Township Community Fair Cookport PA will not be liable for any personal injury or property damage suffered by any person visiting the Fair irrespective of how such injury or damage occurs.
The Green Township Community Fair Cookport PA will not intentionally show or permit to be shown any dangerous attractions on the grounds. However, the showing of certain attractions require that spectators be reasonably careful in their conduct and be reasonably watchful of the conduct of children; and although the Green Township Community Fair will take every precaution, It will not be responsible for any personal injury of property damage suffered by reason of any attraction shown or exhibited during the Fair.
2. PREMIUMS
In the event that the receipts of the Fair are insufficient to meet all expenses and to pay all premiums in full, the Green Township Community Fair Cookport PA reserves the right to prorate the funds available for premiums among the respective winners and payment on a prorated share, though less than the amount advertised, shall constitute a full and complete discharge of any premium obligation. Premiums will be paid on only that which is offered in premium List. Premiums will be paid as soon as possible after the fair is over. Entries limited to One (1) exhibit in any one class per exhibitor. Except livestock classes Premiums will only be given where merited. School children of adjoining school jointures may exhibit.
NOTICE TO LIVESTOCK EXHIBITORS
You are required to notify the Secretary, by entry form as to the kind of livestock and number of head that you expect to show. Horse/Livestock entry deadline is August 27, 2008. This is necessary due to limited space and is to your advantage to report early, so that you are assured pens. Entry fees should accompany entry forms. If Social Security Numbers are not provided on entry form, Premium checks over $600.00 will not be mailed until Social Security Number is provided.
Mail to: or E-mailed to: cookportfair@aol.com
Green Township Community Association
P.O. Box 124
Commodore, PA 15729
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